US FAR Privacy Act and Federal Data Protection Training

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Additional languages available
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Auto-save training, mobile-friendly
Deliver on Ethena or your LMS (SCORM)

Course Summary

When contractors handle records on behalf of a federal agency, the Privacy Act of 1974 follows the data straight to your desk. This Ethena course helps contractor teams protect federal personal information, share it lawfully, and respond fast when something goes wrong.

When the Privacy Act applies to you
Systems of records and SORN basics
Safeguarding and lawfully disclosing federal PII
Handling requests and reporting breaches

Included Modules:

The Privacy Act and Federal Contractors

Introduces the Privacy Act of 1974 and FAR 24.1, which extend federal privacy obligations to contractors operating a system of records for an agency.

Systems of Records and SORNs

Explains what counts as a system of records and how System of Records Notices publicly describe the records an agency keeps and why it keeps them.

Handling and Safeguarding Federal PII

Covers safeguards for federal personally identifiable information, including access controls, encryption, and the FAR duty to protect records.

Lawful Disclosure and Prohibited Sharing

Explains the Privacy Act’s no-disclosure rule, the twelve permitted exceptions, and routine uses that allow sharing records without prior written consent.

Individual Rights and Privacy Act Requests

Describes the rights of individuals to access and amend their records, and how contractors support agencies in handling Privacy Act requests properly.

Breach Notification and Incident Response

Explains contractor duties when federal PII is breached, including prompt reporting to the agency under OMB M-17-12 and supporting incident response.

Why is this training important for workplaces?

Federal contractors and agencies handle a lot of sensitive personal information, and the Privacy Act sets clear rules for how that data can be collected, used, and shared. When teams don’t understand those obligations, it’s easy to mishandle records or disclose information improperly, which can trigger compliance violations, lost contracts, and real harm to the people whose data is exposed. This training helps employees recognize what counts as protected data, follow the right safeguards, and respond correctly when handling federal records. Getting it right means fewer incidents, stronger compliance with federal requirements, and the trust that keeps government relationships intact.

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